Principal Duties and Responsibilities

Makes arrangements, sets up, and attends monthly Board meetings, takes minutes, composes and types the minutes and other follow up correspondence
Process mail, answer phones, and maintain the office schedule/calendar
Bank deposits, assist bookkeeper with invoices, dues, and track CWW Firefighter Testing program
Manages office supplies, postage, oversees office equipment
File organization/management: organizes and files reports, oversight of CWW general email account, types letters, prepares monthly board packets, agendas, labels, and other clerical tasks as needed
Creates and maintains various mailing and email distribution lists
Maintains board packet books and board packet agenda books for CWW permanent records
Assists in preparing annual Municipal Compensation Report using Microsoft Access (Salary Survey)
Works with website host
Updates website as needed
Responsible for weekly social media postings
Attends local government meetings when needed
Available for occasional after-hours events
Undertakes and assumes whatever other duties the Director and Assistant Director shall assign from time to

Requirements:

Must represent the Conference in a professional manner and work well with the public
Ability to work efficiently, independently, and to manage confidential information
Ability to work both in office and remote with minor day to day supervision
Ability to be bonded and have a minimum of three years clerical or administrative experience
Ability to work as a member of a team in a small office including job sharing duties with colleagues
Self-starter
Must have effective verbal and written communication skills
Experience with MS Word, Excel, Outlook, PowerPoint, Access, and ability to modify website
Working knowledge of government practices and /or services a plus
Has a basic understanding of the Freedom of Information Act and the Open Meetings Act

This is a general list of responsibilities and is not to be construed as an exhaustive or all-inclusive list of job duties.

Please email cover letter, resume, and three professional references to Laura Haynes at LH@c-w-w.org with Administrative Assistant in the subject line.